Preservation Underground

A Very Big Challenge

2010-12-07T19:00:00.008-05:00

I think this is the biggest box I've tried to make, it's for a Torah that was recently on exhibit and needs to go back to RBMSCL.

I'm experimenting with using double-walled corrugated board rather than binders board since it has strength but not weight. The board surface is easily marred but with the book cloth adhered it seems pretty solid. I'm going with a telescoping design, that is a smaller tray that has a separate slightly larger lid that fits over it.

What I'm not sure of yet is the design of the lid. The base is too big to make a lid from one piece of board, so I will have to cobble something together. I'm also considering experimenting with a polyester lid so you can see into the box. Nothing will be stored on top of this box, so having a sturdy lid may not be an issue, but would it provide enough protection? More thought is needed. Luckily the next few days are chock full of meetings, so I'll have time to mull it over.

Happy Anniversary Preservation Underground!

2010-11-25T05:57:00.006-05:00

Today, Thanksgiving Day 2010, Preservation Underground turns one year old. It's been quite a year, the department turned 10 years old and we celebrated with an exhibit and interviews with the staff (search "Tenth Anniversary Celebrations" and "Ten Years, Ten People" on our blog to find those). We've shared some fun projects like Boxing the Devil, scanning the Ehiopic scrolls, summer workshop adventures, and stuff we've found in books.

In this season of giving thanks, we thank you for reading and commenting on our blog. I like to think there are many more readers out there than we realize. Thanks to everyone in the department for their hard work and dedication, and for making every day an adventure. Thank you to Amy and the Devil's Tale for helping us get started a year ago, and for naming the blog. And a big thanks to our fellow bloggers for starting up a wonderful community of like minded people (see our sidebar for some links, and check out all the library blogs we have!). This blog is one of the more fun parts of my job, I love sharing what we do with everyone in the library and out there in the real world.

Happy Birthday to us! To help us celebrate, leave us a note on your favorite post, or tell us what sorts of things you would like to see more of, or wish us a happy birthday . We also like chocolate chip cookies.

Image: Ethiopic wooden cross illustration from the Rare Book, Manuscript and Special Collections Library.

DIY Book Repair

2010-11-19T14:55:00.004-05:00

It's an urge, an itch you can't scratch. You see a broken book and you instinctively reach for the tape. You want to fix it, make it whole. We know how you feel, we feel the same way. But tape is not the way forward my friends...not for your valuable materials, the ones you want to pass down someday to your kids.

We see a lot of DIY book repairs. I think the people who try to fix our broken books at home are trying to do what they feel is right. The problem is that self adhesive tapes are too strong for brittle paper, it pulls pages out of bindings and often takes several pages at a time. Tape is very difficult or impossible to remove completely unless you use solvents, and it often can't be removed without damaging the paper surface.

If you have something valuable and it is in need of repair don't reach for the tape, reach out to a conservator. You can find one through the American Institute for Conservation. On their site they have information on finding and selecting a conservator as well as tips for preserving your treasures.

By the way, the image above shows an older DIY repair done with masking tape. I took a picture because the person carefully colored the tape so it would be less noticeable. I'm not sure it completely worked, but I give him/her credit for trying to make it a less obvious repair.

Going Old Skool

2010-11-12T06:11:00.004-05:00

Remember Letraset? it was a staple for me as a young art student back in the day. I found this in a book that came to the lab today. Smurfs and Letraset, totally old skool.

The book itself is a mess of problems. Besides Soccer Smurf here, the paper is very brittle, the binding is hanging on by a thread, and someone tried a DIY book repair (or three) with brown packing tape to keep pages together. Needless to say this is also on hold for a patron.

Proof of Life

2010-11-05T06:16:00.005-04:00

Have you ever been in the front of class or demonstrating something and thought to yourself "am I getting through to them?" A couple of weeks ago we held our annual week-long care and handling training to show staff and student assistants what sort of material to send to conservation.

We got two proofs of life through campus mail this week...pieces of broken books disembodied from their texts. This one was a piece of an old acidic pamphlet binder that broke off, the other was a detached spine.

It's nice to know that our pleas for broken books sank in. Thanks for listening and participating! And please send the actual items, too.

Ten Years, Ten People: Beth Doyle

2010-10-25T13:20:00.007-04:00

Your humble author rounds out the last of the Ten Years, Ten People series. I am the Head of Conservation Services and have been at Duke for eight years. I work with some amazing people and some equally amazing collections. The best part of my job right now is bringing you into the Underground to show you, dear reader, what it is that we do below decks. I hope you have found our sites informative and fun to visit.

In this video I share a personal story of unexpectedly finding an image of one of my ancestors in our collections in the Rare Book, Manuscript, and Special Collection Library.

Paper Crumbs

2010-10-23T07:47:00.006-04:00

We just finished our fall semester Care and Handling sessions wherein we give out tips on safely handling library materials. We also display our "show of horrors" which covers amongst other things torn pages, food spills, damaged spines, and of course brittle paper.

These sessions are valuable to us because we get to talk to the staff and students who are our partners in keeping our materials in good condition and ready for the next reader. A great many items that come to the lab do so because they have circulated. If damaged, an alert staff member recognizes that it should go to Conservation and sets it aside for us. We could not be successful in our efforts to keep materials circulating without their help.

We also hold these sessions to get feedback on our services and how we can help create effective and efficient workflows. Over the years we have heard some comments about how much boxing we do and the perception that we prefer to box things rather than fix them. This is why we put brittle materials into our show of horrors. At some point, paper becomes too brittle to do anything for it. It cannot be sewn or glued, sometimes it can barely even be handled without self destructing.

We make every effort to repair the books and manuscripts in our care but sometimes we simply don't have any durable repair options due to their fragility. This is why we make thousands of protective enclosures every year, a good portion of these are for brittle items. Protective enclosures keep pieces together while we make reformatting or replacement decisions, it protects the already fragile book from further damage while checked out or while on the shelf, and it alerts people to handle these books just a little more gently.

A box can sometimes be a hindrance to use. But it is our job to balance the needs of the reader with the needs and preservation of the object. This balancing act is not always an easy thing to do, but hopefully our patrons understand that it is a far better thing to have access to a brittle book than having no access to that book at all.

Care and Handling Training

2010-10-19T11:12:00.006-04:00

Pop quiz: What is the best method of removing a book from the shelf?

This week we are presenting our annual week-long Care and Handling/Identifying Common Damage demonstrations. Each year we present our show of horrors to help new library staff and student assistants learn to identify damaged books. We also provide quick tips and helpful hints that can minimize potential damage when items are handled during our day-to-day work.

What we hope comes across is that everyone has a role to play in getting our materials to the shelf safely. We appreciate everyone's help in keeping our collections around for a very long time.

If you work in the library, stop in to see a demonstration. Our sessions for the rest of the week are as follows (sessions are held in the conservation lab-Perkins 023-unless otherwise indicated):

10/19, 4pm, 6pm

10/20, 11:30am, 3pm (at Lily Library)

10/21, 10am (at Smith Warehouse), 1pm

10/22, 9:30am, 2pm

The answer: push the books on either side of the one you want inwards, and grasp the covers. If you pull on the top of the book to remove it, the spine is likely to tear.

Mastering Craft

2010-10-14T13:04:00.002-04:00

Mastering Craft: Interpreting Historic Bookbindings

Our new exhibit highlights work from the Triangle Research Libraries (TRLN) Master Bookbinders Group. Our group consists of staff members from the conservation labs of UNC-Chapel Hill, NC State and Duke University libraries.

Its purpose is to research historic bookbindings so we can deepen our understanding of the history of the book, and develop knowledge and skills that help inform our daily conservation work.

Creating binding models is a traditional form of learning the craft of bookbinding and the history of the book. Each quarter we assign a binding style to one or two of our members. Our volunteer teachers research the history of the binding and how it was traditionally made, and demonstrate it to the rest of the group. We then make our models, sometimes recreating the binding exactly and sometimes interpreting them more artistically.

The exhibit will be up through January 2011, just outside the Conservation Lab in Perkins Library 023. It is open when the library is open.

Ten Years, Ten People: Meg Brown

2010-10-11T08:34:00.005-04:00

In our ongoing series celebrating our ten year anniversary, we bring you the next installment of TYTP. Meg Brown is one of our Special Collections Conservators, she is also the library's Exhibits Coordinator. In fact, today we will be installing the new exhibit, "Books + Art", in the Perkins Gallery, just outside the the Perk. Be sure to stop by the library to see the new exhibit, and be sure to catch Meg's favorite preservation story in her video interview.

Happy Anniversary Devil's Tale!

2010-10-08T07:00:00.000-04:00

Today, October 8th, marks the one year anniversary of the launch of The Devil's Tale, our sister blog from the Rare Books, Manuscript and Special Collections Library (and University Archives!).

To celebrate we bring our readers a list of some of our favorite Devil's Tale posts over the past year.

"Welcome to the Devil's Tale," their very first post.

"A Holiday Recipe From Us To You," because no celebration is complete without frozen cheese.

"Join The Preservation Underground." Our great friend Amy (keeper of all things Devil's Tale) named Preservation Underground and has been a great wealth of help and support. Thanks Amy, keep up the great work!

"Boxing the Blue Devil," a creepy gift that keeps on giving. A big thanks to RBMSCL for all the wonderful things they send us for Boxing Day.

As you may know, the traditional one-year anniversary gift is paper. As our one-year gift we give Devil's Tale this historic image of us working on a broadside (paper!) from the RBMSCL library collection. This happens to also be from our first post.

May you have another interesting year ahead of you and congratulations on your achievements Devil's Tale!

What Month Is It?

2010-10-04T17:32:00.007-04:00

In October we gather ourselves together to celebrate all that is good and important, like the North Carolina State Fair and All Hallows Eve. But did you know that among other celebrations October is:

American Archives Month
National Medical Librarians Month
National Cybersecurity Awareness Month
National Graphic Novel Writing Month
National Arts and Humanities Month
National Book Month
National Breast Cancer Awareness Month
National Dental Hygiene Month
National Fire Safety Month

What are you celebrating this month?

Image from the Duke University History of Medicine Collection exhibits website.

Reading Roundup

2010-09-30T09:18:00.005-04:00

I'm starting a recurring blog post called "Reading Roundup" to share some reading that you may find interesting. These links will be at least tangentially related to books, preservation, conservation and libraries. Here is the first installment. Enjoy!

The Devil's Tale "Celebrates Banned Book Week." Share your banned book story with them.

The Chronicle of Higher Education asks whether digitized books "feel like a library" in "Digitizing The Personal Library."

Also in The Chronicle of Higher Education, "What Are Books Good For" questions when books became the enemy.

In The Library With A Lead Pipe (one of my favorite library blogs) ponders how to collect meaningful data about our instruction efforts in their post "Articulating Value in Special Collections."

Parks Library Preservation at Iowa State has a nicely written ode to Carolyn Harris and Paul Banks, leaders in our field. Read "Thank you Paul and Carolyn, et al," Then tell your favorite teacher or mentor how much they mean to you.

And finally over on Work of the Hand , our former staff member and student, Henry Hebert, is blogging about what he is learning in the book binding program at the North Bennett Street School this semester.

Image from Duke University Libraries Ad Access, click on image for details.

Word Cloud: 2010 Conservation Program Report

2010-09-24T14:48:00.000-04:00

created at TagCrowd.com

It's Better Than Christmas!

2010-09-20T13:17:00.005-04:00

I love the new fiscal year, it's like Christmas in July or September. We got our yearly order of pamphlet binders this week. What do two tons of binders look like? Like a big ol' pile of presents waiting to be unwrapped.

My fabulous student Anne unpacked and inventoried these in about two hours. Our shelves are fully stocked with brand new, shiny binders which means we can now get back to the business of preparing pamphlets for the shelf. Yippeee!

Yes, I'm irrationally exuberant about supplies. I'm the same way with paste recipes and statistics, just ask anyone in the lab.

Where Art and Libraries Meet

2010-09-16T16:35:00.004-04:00

I had the good fortune to again be called upon to help the Nasher Museum of Art at Duke University install some books for their new exhibit "The Vorticists: Rebel Artists in London and New York, 1914-18". The show opens on September 30, 2010, and runs through January 2, 2011.

Artwork from several institutions will be on display including some from the Manchester City Galleries. I got to meet and work with Sarah Rainbow, Collection Care Officer, who was there to oversee the installation of their artwork and that of the Victoria and Albert Museum. We conservators love to talk shop, and I really enjoyed talking with Sarah about her job. Of course, working with everyone at the Nasher is always fun, and this is going to be a really wonderful exhibit. I encourage you all to see it when it opens.

I had a few minutes after I was finished to see the current exhibits on display. "The Record: Contemporary Art and Vinyl" is a must-see (through February 6th, 2011). There is a combination of artwork that uses actual vinyl as part of the artwork, or uses the form of the discs or sleeves as inspiration. Some of the sculpture was fun, and there is mixed media, paintings, and video installations.

What most piqued my interest was the wall of records that you could choose and play yourself. What a great way to bring interactivity to your exhibit. I wonder if we could do something similar with our exhibits. Has anyone experimented with including interactivity with library exhibits in this way, beyond the guest/comment book? Let us know, we would love to hear about it.

Banks/Harris Award Nominations Sought

2010-09-13T15:00:00.000-04:00

Nominations are being accepted for the 2011 Association for Library Collections & Technical Services (ALCTS) Paul Banks and Carolyn Harris Preservation Award. The deadline for nominations is December 1, 2010.

Banks/Harris Preservation Award:

The award was established to honor the memory of Paul Banks and Carolyn Harris, early leaders in library preservation. The award, $1,500 and a citation, sponsored by Preservation Technologies, L.P., is given to a professional preservation specialist who has been active in the field of preservation and/or conservation for library and/or archival materials. Winners will be chosen based on: leadership in professional associations at local, state, regional or national levels; contributions to the development, application or utilization of new or improved methods, techniques and routines; significant contribution to professional literature; evidence of studies or research in preservation; and training and mentoring in the field of preservation.

Send nominations, a formal statement of nomination that provides a strong rationale for the nomination by addressing how the nominee meets the criteria for the award, letters of support for the nomination and a complete resume for the nominee to:

Hilary Seo, chair, Banks/Harris Jury

Iowa State University

441 Parks Library

Ames, IA 50011-2140

hseo@iastate.edu

For more information about the award and past recipients visit the Banks Harris page.

Further questions about the award are welcome and may be directed to any of the committee members:

Beth Doyle, b.doyle@duke.edu

Jake Nadal, jnadal@library.ucla.edu

Lene Palmer, lenep@gmu.edu

Hilary Seo, hseo@iastate.edu

Peter D. Verheyen, pdverhey@syr.edu

Saving Serials

2010-09-08T08:09:00.001-04:00

The Head of Acquisitions brought these over after they discovered the books were damaged during shipping. According to her, these would be very difficult to replace so she wanted us to save them if we could. As you can see, these got pretty squished, and the black smudge indicates maybe they got caught in some mechanical thing. They were very bent and had a lot of little page tears.

I put them in the press for a very long time, giving the pages the opportunity to flatten out and stay that way. Then, as any good manager will do, I delegated the treatment to Mary, my talented Senior Conservation Technician.

It took a lot of work and patience, but she fixed all the tears in the text blocks. She also saved the decorative covers and overlaid them onto new boards. If you look closely you can tell something happened to them, but they look so much better than they did when they came in.

TRLN Bookbinders: Paper Case Binding

2010-09-03T06:11:00.000-04:00

Our group has been studying paper case bindings. These come in a remarkable array of styles and were popular in the 18th Century. They are very close in structure to limp vellum bindings which date back to the 14th Century. They are fast to make and depending on the paper you use for the cover they can be a cheap but very durable binding.

We found a great array of samples from our collections to study. What I am realizing as we study these historic structures is that binders of all centuries seem to make it up as they go along. There are the canonical exemplars, the forms that have survived and were popular in their day, but the details show us that every binder did things a little differently. There is no one way to make a paper case, in fact there are several. You can lace the supports in or not, you can adhere the paste downs or not, you can adhere the turn ins or make yapps. Or not.

Likely this is due to the availability of materials, the popular methods of the day and who taught you. Judging from my own work, I also suspect there are so many variants because you make mistakes and need to fix them. Along the way you discover a better or quicker way to do things then adopt those "fixes" and pass them on. I like knowing that I'm just one in a long line of binders that never do things quite the same way twice.

Boxing Day Favorites

2010-08-31T05:02:00.000-04:00

As you loyal readers already know Boxing Day comes around every month, in fact it now comes around twice a month because we have so much coming into the collections that need enclosures. We crank out the work on Boxing Day but we also get to stop ever so briefly to take a closer look at some of the materials.

My favorite from our most recent Boxing Day were numbers 1, 4 and 7 in the Black Samurai series by Marc Olden. I have never seen these books, but I love the cover art and the story summaries on the back covers. These were written in the 1970's, and some were translated into films.

What really struck me were the cigarette ads inserted into the middle of the books. I wasn't reading pulp fiction in the early 1970's as I was too young to do so. I wonder, were cigarette ads put into a lot of pulp fiction titles? or was this a targeted advertising campaign? I'd be interested to know more if you know anything about this title, publisher or 1970's pulp fiction in general.

Saying Farewell

2010-08-27T05:36:00.003-04:00

It's a bittersweet week here in the lab. We are losing two of our family who are off to start careers and take on new adventures.

Rachel Ingold, one of our two Senior Conservation Technicians, completed library school last December and has accepted a position as the Curator of the History of Medicine Collection in the Duke University Medical Center Library and Archives. Rachel has been here for almost eight years and has proved to be a productive member of the team. More important than that is that she is a wonderful person to work with, funny, energetic and a kind soul. I will miss seeing her every day, luckily she will be just around the corner.

This is also the last week we get to see Henry Hebert in the lab. Henry was one of my SILS students and worked not only in our lab but in the lab at UNC Wilson Library. This summer he was awarded a competitive internship in the Preservation Department at Parks Library on the campus of Iowa State University. Henry is headed to the bookbinding program at North Bennett Street School in Boston. Henry has been great to have in the lab, his energy and eagerness to learn has inspired all of us. We will miss him, but hope to see him again when he comes to visit and maybe teach us a few things.

We wish both Rachel and Henry all the best as they embark on their new lives. We will miss them both but know we will see them again. So it's not goodbye, it's see you later. Congratulations to you both, and good luck!

*Image: pathway from west campus to the medical center complex.

Our First Label

2010-08-24T09:17:00.002-04:00

It may seem silly to be so exuberant about a label, but conservators get excited about weird things (anyone want to talk paste recipes?). We have finally procured a Kwikprint so that we can make lovely, gold foil labels for our rebinds. Erin modified one of our taborets to use as a base and has set up the machine. She printed our first label last week, and it is truly something to celebrate.

Erin's Summer Adventures

2010-08-20T08:57:00.005-04:00

Written by Erin Hammeke, Conservator for Special Collections

I just returned from two fantastic professional development opportunities. First, I attended the Ligatus Summer School class on the History of European Bookbinding 1500-1800, held this year at the Herzog August Bibliothek in Wolfenbüttel, Germany.

Drawing from the instructor Nicholas Pickwoad’s research and using examples from the library’s collection, the class examined how changes in the style and structure of book bindings produced during this period can illustrate the effects of changing pressures and developments in the book trade and in the printing and bookbinding industries at the time.

The class will allow me and my fellow conservators to better contextualize the bindings we comes across during the course of our work as conservators as well as enable us to identify, document, and preserve critical evidence during treatment.

I then went to a workshop taught by Renate Mesmer, Assistant Head of Conservation at the Folger Shakespeare Library in Washington, D.C. The workshop Tips & Tricks for Book and Paper Conservation was held in the bookbinding studio at North Bennet Street School in Boston.

It was packed full of practical techniques and handy tricks that Ms. Mesmer has amassed during her 30+ years as a bookbinder, conservator and educator. The tips ranged from pulp-filling paper losses, performing corner and leather repairs, and to creating a new flexible leather binding.

I am really looking forward to sharing these techniques with my colleagues in Conservation and to putting them to good use in my treatments.

10 Years, 10 People: Mary Yordy, Senior Conservation Technician

2010-08-16T15:04:00.002-04:00

Our next video in the 10 years, 10 People series is of Mary Yordy, Senior Conservation Technician. Mary celebrated 20 years working at Duke this year. We've been lucky to have her working in Conservation the past ten or so. More videos in this series can be found on Duke Libraries on You Tube.

Burnt and Bent

2010-08-12T20:09:00.006-04:00

Today Alex and I worked together to image some pages from this Syriac Manuscript. According to a hand-written note in the box, it is from the Gospel of Mark, dated to the 10th Century.

Clearly it's seen better days, but it is remarkable nonetheless. It looks to be to have survived a fire, at least the middle of the text block survived. The front third or so was burned off, leaving stubs that are still attached to the binding, but the spine has curled in on itself. The remaining vellum pages range from really brittle to fairly OK, if a little warped.

10 Years, 10 People: Rachel Ingold

2010-08-05T07:14:00.006-04:00

Rachel Ingold, Senior Conservation Technician, shares her favorite conservation lab story. More videos from this series can be found on the Duke University Libraries You Tube channel.

Boxing the Devil

2010-08-01T08:41:00.000-04:00

This little devil came to the lab from the University Archives for an enclosure. I put up a photo essay over on Flickr about how the box is constructed, and we posted about it over on Devil's Tale.

What We Find In Books: Blaeu Bears and Deer

2010-07-30T14:24:00.000-04:00

Erin came across these illustrations in one of the Blaeu atlases that she has been working on. These are filled with lovely, hand painted images.

We've been having a little fun trying to figure out what the bears were saying to each other, and whether this deer is from the lost herd of vampire deer from Transylvania. In all seriousness, look how it is ever so daintily standing on the frame whilst seemingly taking a nap. Very skillful (both the illustrator and the deer itself).

*Illustrations from: Willem Janszoon Blaeu, "Toonneel des aerdriicx, ofte nievwe atlas, dat is Beschryving van alle landen; nu nieulycx uytgegeven." (E ff#91 dl.1 - 1649)

10 years, 10 people: Erin Hammeke

2010-07-27T13:58:00.011-04:00

As part of our ten-year celebration we are highlighting everyone in the department. Erin Hammeke, Conservator for Special Collections has been with us for three years. Along with other conservators and staff from Special Collections, she selects items for conservation, designs treatment strategies and carries out those repairs. She works primarily on books from the Rare Book, Manuscript, and Special Collections Library. She documents each treatment using both photographic and written reports which we keep on file for future reference.

When asked about a favorite project, Erin replies:

"Currently I am working on a volume of De Bry's account of the New World, and this has been an extremely fun and challenging treatment that has involved paper repair, resewing the text, and rebinding in full calf leather. I am also wrapping up treatment of the Blaeu Atlases, six large Dutch atlases that were printed in the mid-1600s and hand painted with an inspired and vibrant color palette.

Over the past three years that I have spent at Duke, my main focus has been on the conservation of the Jantz Collection of German Baroque materials and German Americana. I love working with this collection because it seems to have everything - both in terms of content (there are materials that pertain to history, travel, the occult, women's writings, and more) and in terms of different binding styles and materials. For the most part, I am drawn to the more mundane items and the stories they tell about how they were made, why they were collected, by whom, and how they were used and cared for. I have found the Jantz Collection to be particularly rich with these stories."

*Top illustrations from: Willem Janszoon Blaeu, "Toonneel des aerdriicx, ofte nievwe atlas, dat is Beschryving van alle landen; nu nieulycx uytgegeven." (E ff#91 dl.5 - 1654.) Lower illustration: books from the Jantz Collection of German Baroque materials.

Papyrus Project

2010-07-21T19:33:00.000-04:00

Today I started a pilot project to re-house the papyrus collection. My goal is to create enclosures that can house these fragments efficiently and safely whilst providing better access to the collection. Of course, they also have to be cost-effective.

Our papyri were digitized a while ago as part of the Advanced Papyrological Information System (APIS) project. At the time each fragment was carefully placed between two glass plates that were then taped together. My research indicates that this is still an accepted method of storing papyri and as long as the fragments and glass are in good condition, I'm not keen on replacing the glass.

I am keen on giving each package a better enclosure. I want to make a sink mat for each item that will securely hold the glass/papyrus package in place, and allow us to house several in one box without them rubbing against each other. This should also allow individual fragments to be served to patrons in the reading room in a safe manner. Better Enclosures + Better Access = Preservation. Wish me luck!

10 Years, 10 Treatments

2010-07-14T21:15:00.000-04:00

Yesterday we installed our exhibit "Ten Years, Ten Treatments." As part of our year-long celebration of our tenth anniversary, we wanted to highlight some of our favorite work.

The exhibit is outside the Biddle Reading Room on the first floor of Perkins. While there, you can also see our display in the wall cases (on the opposite wall from the exhibit) that gives ten tips you can use to save your personal collections.

Our exhibit will be up through mid-October. We are planning a companion exhibit of Ten Projects from the Digital Production Center to be installed in our exhibit space on the Lower Level of Perkins outside the Conservation Lab. Hopefully we will have that up next week, we'll let you know when that happens.

Here's Your Mule

2010-07-09T14:13:00.000-04:00

It's Manuscript Day in the lab, similar to Boxing Day, wherein we all work on flat paper repair. Today we are continuing the Broadside Project, getting these items ready for their close up in the Digital Production Center. North Carolina is this month's project, and this little gem caught my eye. It's from the New Bern (NC) Republican Banner, dated April 1884.

Mary has been repairing the tears and losses on this broadside with Japanese tissue and wheat starch paste. After the tissue is applied, a blotter is placed on top with a weight until dry. When the digitization is complete, these will come back to Conservation for rehousing.

Ethiopic Manuscript Digitization Project

2010-07-08T13:22:00.000-04:00

As you may know we have been working with the Digital Production Center to digitize the scrolls in the Ethiopic Manuscript collection. I've posted some images from that project, not the high-resolution ones the DPC is creating, but some snaps I made during the imaging of items that I found particularly interesting. You can find them in our Flickr Ethiopic Manuscript Project album.

The date ranges are fairly recent but you can see traditional vellum joins and repairs in the scrolls. I always find it interesting how people utilized defects in the skins to their advantage. I also find the graphic depictions to be wonderfully modern and very geographic, and the colors are amazing. You never know what you will find when you start digging through collections. One wooden icon (not the one shown here) has been previously repaired with dental floss. File that under "use what you have on hand."

Ten Years, Ten People: Rita Johnston, Digitization Assistant for Road 2.0 Project

2010-06-29T07:32:00.000-04:00

Rita Johnston, Digitization Assistant for ROAD 2.0 project has been with the department for one year. She is digitizing outdoor advertising materials described in the Resource of Outdoor Advertising Descriptions database. The bulk of materials being digitized for this project are from the OAAA Archives and OAAA Slide Library collections, but some images from the John Paver Papers and the John E. Brennan Survey Reports are also included.

The project includes about 15,000 photographs and negatives which Rita has digitized, and I have about 12,000 slides which she has sent to a vendor for digitization. She uses different equipment including flatbed scanners and the Zeutschel 14000 A2 scanner for photographs and the Phase One Camera for transparent materials such as negatives. Rita is wrapping up the digitization phase of the project and will begin focusing her attention on normalization and cleanup of the metadata in the ROAD database.

When asked what is the most interesting collection you have worked with, Rita replied:

Since I have mostly been working with materials from the OAAA Archives, the OAAA Archives is the most interesting collection I have worked with. There is a great deal of variety in the content and types of materials in the collection. Much of the subject matter is of billboards, art designs, and other forms of outdoor advertising from the 1910s to the early 1980s.

The subject matter includes food & beverages, local businesses, political propaganda, cars, financial institutions, movies, and of course, beer and cigarettes. It’s really interesting to see how much billboards have changed over time, from the beautiful hand painted signs of the early to mid 20th century to machine printed billboards of later years.

There are even a few interesting examples in the collection of cellulose acetate negatives breaking down. All negatives are prone to deterioration over time, and the process may be sped up if negatives are exposed to high heat and humidity. Some of the negatives smell strongly of vinegar and are warped and cracked where the emulsion is breaking down.

We are all eagerly awaiting Rita's project to be online. Thanks Rita for all of your hard work!

Stop the Presses! Conservation is in the news

2010-06-24T10:20:00.000-04:00

Neil Offen of the Herald Sun came to interview us last week. You can see his wonderful story about us in the June 24, 2010, edition. And yes, the banana book gets mentioned (we know you love that book).

Ten Years, Ten People: Mike Adamo, Digital Production Developer

2010-06-21T09:08:00.000-04:00

Mike Adamo, Digital Production Developer, arrived at Duke just over five years ago. Mike graduated with a degree in Photography in 1993 after which he opened and operated a table-top advertising studio for three years in Atlanta Georgia. After that Mike worked in a stock photography studio as a black and white printer for four years. The studio switched from analog to digital photography while he was there so Mike learned about color calibration and color profiles, which was relatively new at the time. He came to Duke after working for four years as a supervisor of a digital imaging unit at a library automation software company in Virginia.

As a Digital Production Developer Mike assess Library collections for digitization, creates images for high end print projects, and designs workflows for digitization projects in the Digital Production Center. He is also responsible for calibrating and maintaining the various cameras and scanners that they use in their daily operations.

When asked about his favorite preservation project, Mike responded:

My favorite project over the years has been building the Digital Production Center. When I started on March 14, 2005, the Digital Production Center was located on Perkins lower level behind the copy room and was often used as a shortcut from the lower level to the RBMSCL. We had one Epson Expression 10000 and a BetterLight scanback fresh out of the box. The camera room had previously been a traditional wet darkroom. The sinks had been removed but some of the plumbing remained jutting out of the walls and though the tiles had been scrubbed clean the chemical stains from years past were still present.

The questions at the time were: What is a digital collection? How do we represent the physical item digitally? What metadata scheme should we use and how do we capture it? While from a distance these questions seem fairly simple and straight forward once we started building digital collections we had to apply the concepts of sustainability and scalability while being as transparent as possible. Easy… right?

Since then, we have moved 3 times and are now in our permanent space (I think). This space was specifically designed with the Digital Production Center in mind. Our air handler is HEPA filtered, the lighting is full spectrum, the monitors are color calibrated, the walls are 18% gray, the floor is cork and we have a large vault that we share with Conservation.

We added another flatbed scanner, a dedicated quality control station, a P65 Phase One R-Cam, a Zeutschel 14000 A2, a SAMMA Solo video encoder a high-end light table (for digitizing negatives on the Phase One), 2 FTE, additional students and a database to track production and collect technical metadata. In addition to all of this a few months ago we added a Scribe book scanner through the Internet Archive. Our production rates have gone from 4000 + digital images the first year to a projected 100,000 digital images this year and that doesn’t include the images created using the Scribe.

We have come a long way in a short time.

You can see some of the work that Mike and the DPC staff on the Digital Collections Blog.

TRLN Bookbinders: Islamic Binding

2010-06-11T06:45:00.000-04:00

The interesting thing about Islamic bindings is that they haven't changed much. According to Jane Greenfield in "ABC of Bookbinding," the format was likely learned from binders in Ethiopia. This structure strongly influenced bookbinding in Europe, traveling through Italy and Spain.

Extant bindings are generally made of highly burnished paper text blocks with a simple chain stitch. The covers were made off the book and included a fore edge flap. The case itself was adhered in a tight-back fashion (the spine of the case is glued to the spine of the text block). The endbands are an interesting combination of sewn and woven techniques as described in "Headbands and How to Work Them" by Jane Greenfield and Jenny Hille. The leather-covered boards and flap were decorated, but not the spine. More information can be found on the National Library of Medicine's Islamic Medical Manuscripts web site.

Our models strayed a little from the extant bindings we looked at from our collections. Mostly due to our desire to keep personal costs down, we used Western paper and book cloth to create our samples. They follow the original structure, and we now understand the bindings a little better than we did before. You can see Jamie's wonderful models on his Flickr page. Henry's model is at the top of this post, can see more on Henry's web site.

What struck me is how influential these bindings were on the progression of binding through Europe. The chain stitching, sewn headbands, the case construction...these were lost and seemingly rediscovered sometime later in the 19th Century A.C.E. What happened? how did this structure migrate through Europe, get lost, and come back without being cited as a major influence in the histories of book binding? We need a better understanding of non-European bookbinding history. Anyone have some good resources for that? they seem to be missing from the canon.

TRLN Bookbinders

2010-06-09T15:24:00.000-04:00

The Triangle Research Libraries Network (TRLN) Bookbinders is a group of staff members from the conservation labs of UNC, NC State and Duke University libraries that meet monthly to study historic book bindings and recreate them by making binding models. Membership to the group is by invitation only as our space is limited.

We have been meeting for a little over a year, and I'm far behind on reporting on our projects. I'll be uploading several posts over the next few weeks for your reading enjoyment.

Our first project was to investigate Ethiopic bindings. We have several extant bindings in our Rare Book, Manuscript and Special Collections Library so we had a lot to look at.

Dating from the 4th Century C.E. the Ethiopic Binding, also sometimes called Coptic Binding, is the first multi-section binding known to exist. It was commonly used until the Middle Ages, but similar bindings are found through the 19th Century C.E. The text blocks were made of papyrus or parchment, however our models are paper. The boards are sewn directly onto the text block. These books were commonly covered with leather and carried in a leather case called a Mahdar. Many of our models were left uncovered so you can see the sewing structures. An in-depth discussion of the history of these bindings can be found in J.A. Szirmai's "Archaeology of Medieval Bookbinding."

The single book on left is by Jamie Bradway. Finished models by class participants.

More images from our sessions can be found on Flickr.

Don't Miss Our Exhibit!

2010-06-07T15:17:00.000-04:00

Our current exhibit, "Mixed Blood: Conservation Work and Decision-making in Support of the Study of Racial History," will be coming down in about a month. If you haven't had a chance to see this wonderful display by Mary Yordy, Senior Conservation Technician, please stop by the Lower Level (outside room 023) when you have a few minutes. It's worth the trip to the Underground.

New Photos On Flickr

2010-06-05T19:44:00.000-04:00

If you haven't checked our Flickr page lately, I invite you to do so. We've added several images to our TRLN Bookbinders and the What's In The Lab albums.

And if you haven't done so already, please friend us on Face Book. We have 183 friends so far, not bad since we started last October. But you can never have too many friends, right?

Ten Years, Ten People: Oscar Arias, Digitization Specialist

2010-06-02T11:21:00.000-04:00

Oscar Arias has been at Duke University Libraries for eleven years. Six months ago he joined the staff of the Digital Production Center as a Digitization Specialist. The DPC digitizes rare and fragile items to make them available in digital format.

Oscar is usually involved in any of the three main stages of the digitizing process: assessing the collection to develop a digitizing work flow and digitization guide, the actual scanning or digitizing of materials (using a variety of scanners or video digitizing equipment), and the quality control phase.

When asked to describe an interesting project he has worked on, Oscar replied:

One of the most interesting collections I’ve worked with is the collection of papers of Marshall T. Meyer. Dr. Meyer was an American activist Rabbi who worked in Argentina in the 1970’s, during the period of military dictatorship and repression. This period gave way to what came to be known as “La Guerra Sucia,” or the Dirty War, as it came to be known, in which thousands of Argentine citizens were “Desaparecidos,” or disappeared and presumed dead, or incarcerated without trial for suspected opposition to the government.

Rabbi Meyer was an activist and advocate for human rights during this dark period of Argentine history, and he personally advocated for the release of political prisoners. As part of the collection that we had to digitize, there were many original hand-written letters from prisoners and other original documents filled with gut wrenching testimonies of arrests, incarcerations and torture, and the desperate plight of family members of those disappeared or incarcerated.

I remember reading in school in some distant history book about the military dictatorship in Argentina in the late 1970’s. But being able to browse and read some of these hand-written, first-hand accounts in Spanish (my native language) was a profoundly different experience. It helped to remember that behind the news headlines of some distant conflict or behind the title of a chapter in a history book, there are real human beings with names and faces and real stories of tragedy during times of war and oppression. I look forward to the time of the fulfillment of the words of the prophet Isaiah, "And they will have to beat their swords into plowshares and their spears into pruning shears. Nation will not lift up sword against nation, neither will they learn war anymore." (Isaiah 4:2)

Note on image: Correspondence to Rabbi Meyers from Deborah Esther Benchoam, a political prisoner who was held in cell 55 of the Villa Devoto women’s prison during the repression. From the RBMSCL Marshall T. Meyer Collection.

We Are Winners!

2010-06-01T16:02:00.001-04:00

Heritage Preservation, the sponsors of May Day 2010, has pulled our name from a hat and awarded us a prize for our May Day blog post. Four winners from all of the participants were randomly drawn by members of the DC 16 firehouse, Heritage Preservation's local firemen. Very fitting, no?

A list of all the participants finds us in good company. The other winners were Lycoming College's Snowden Library, the Toy and Minature Museum of Kansas City, and the Balboa Art and Conservation Center.

Our prize is six Rescubes, perfect for those days when you come into work after a long summer holiday weekend only to discover that a water fountain pipe burst sometime at the beginning of that three day weekend, and there are three floors of wet carpeting and a small mold issue to deal with. Not that we would know from personal experience. [It's all cleaned up now and dehumidifiers and carpet fans are on scene.] Happy Tuesday!

Our Blog and the Tin Man

2010-05-25T11:15:00.000-04:00

We got mentioned in Duke Today's story about the Tin Foil Men popping up on campus. Yes, we are slightly obsessed about these. We love whimsy, and chocolate. But that's a completely different post.

Preservation Underground Word Cloud

2010-05-21T09:49:00.001-04:00

created at TagCrowd.com

ALCTS e-Forum on Web 2.0 Tools

2010-05-19T09:45:00.001-04:00

We are participating in an ALCTS e-forum today called "Using Web 2.0 Tools to Enhance Technical Services Work." The question is "how can you solve problems within technical services using Web 2.0 tools?". Anyone have good ideas to share? I'm listing some of the more interesting ones on our Face Book page.

You can sign up for future ALCTS e-forums at this link, you do not need to be an ALCTS member to participate. The forums discussion is via email.

So far, some of the ideas including using social media for outreach and education (my first post to the discussion), using a wiki for your instruction manual, and using blogs for current events, and using instant messaging for large group projects.

Tin Foil Man, The Circ Desk Edition

2010-05-18T13:19:00.001-04:00

We got a visit from our favorite local artist today. Hoorah! If you are in Perkins, swing by and say hello. Just dont' ask him where to find a book.

Ten Years, Ten People: Alex Marsh, Digitization Specialist

2010-05-17T09:09:00.001-04:00

Alex Marsh is a Digitization Specialist in the Digital Production Center. He has been with us for five months and works primarily with rare and fragile materials from a variety of collections. He has recently worked with the Ethiopic Manuscripts collection, Duke University Herbarium materials, and American broadsides from the Rare Book, Manuscript, and Special Collections. Many of these will be made available through our digital collections portal.

Alex works with several different cameras to digitize the collections. Large materials or those that are particularly fragile go under the Phase One Camera. The Zeutschel 14000 A2 scanner is best for those items that are smaller and flat, like manuscript collections or typescripts. We also have a new SAMMA Solo migration system for digitizing our rare and aging videotape.

When asked to describe one of his favorite projects he said:

"The most interesting collection I have worked with so far are the Ethiopic manuscripts. They are very old and fragile and I cannot read the text, so I feel like an archeologist when I am handling them. Photographing the pages is tricky because they often do not lay flat, which causes focus issues, and, because I cannot read the text, it is possible to inadvertently miss a page or photograph the same page twice if I am not careful. It is exciting to work with such rare material and I look forward to seeing the project in digital format after completion."

Images from Ethiopic Manuscript #35.

Preservation Week: 10 Tips For Your Collections (pt. 4)

2010-05-14T13:10:00.000-04:00

Tip 8: Access and Preservation Go Together

A great amount of ink has been spilled when it comes to the "dilemma" of "preservation vs. access." I, however, think access and preservation depend on each other for success. If items are not used, how do you know what condition they are in? Without access, digital files can become corrupt or disappear without notice. Friends, it's two sides of the coin. Some tips to improve access and thus promote preservation:

Provide who/what/when/where for photos and documents.
You can write on the back of photos or documents lightly with a pencil, or take a digital image and add the information to the digital file. Be sure to put these in a safe location, or transfer the files regularly.

Inspect items regularly
Take things out occasionally and inspect them for mold and insect activity. Be sure they are clean and have no damage.

Organize and identify items
Label enclosures adequately so you know what is inside. This will also reduce rumaging through boxes to find what you need.

Give displayed items a rest
Rotate displays to give items a break from being out, and to show off other items. This gives you a chance to inspect items regularly, too.

Document your documents
Document items for insurance purposes should disaster strike (describe valuables and take pictures of them, perhaps part of a home inventory).

Tip 9: Be An Informed Consumer

There is a lot of misinformation out there when it comes to preservation information and conservation instructions. You need to be an informed consumer when you are searching the web or watching television. There are some excellent online resources out there that offer solid advice including these:

Library of Congress Preservation Directorate
Northeast Document Conservation Center
Conservation Online
National Archives and Records Administration
Lyrasis
American Institute for Conservation
ALA Preservation and Reformatting Section
National Archives of Australia
British Library's Collection Care Department

Tip 10: Leave the Repairs to the Professionals

Sure, you can tape book pages together or attempt DIY book repair, but if your collection is valuable to you sentimentally or monetarily, it is best to consult a professional conservator. A good conservator will give you a range of options from an enclosure to full treatment and should be able to discuss with you, in plain English, what your choices are and how they will affect your material. Do not be afraid to ask questions. We conservators love to talk business. We also love to talk food...but that is a completely different blog post.

Thanks For Reading

We hope you have enjoyed our Preservation Week blogging. If you have learned something new or taken any advice, we would love to hear from you on what you did to protect your personal collections.

Preservation Week: 10 Tips For Your Collections (pt. 3)

2010-05-13T13:10:00.000-04:00

Tip 6: Be Prepared For Disasters

We wrote about disaster preparedness for our May Day post. You should have a plan for yourself and your family in case of an emergency. And you should have one for your collectibles in case they are also affected. We won't list all the resources from our May Day post, but here are some that address personal collections.

Library of Congress "Preserving Treasures After the Disaster"
Council of State Archivists "Rescuing Family Records: A Disaster Planning Guide"

Tip 7: Preserving Non-paper Collections

So far our posts have dealt mostly with paper-based materials. We of course collect a lot of other things, too. All collections benefit from a controlled environment and good handling practices. While we do not have room here to address all non-print media, here are some tips for the common items in home collections. A good place to start looking for information on non-print materials is the AIC Specialty Groups.

Textiles
Many of the dyes in textiles are sensitive to alkaline (basic) conditions. If you are choosing enclosures for your wedding or christening gowns, baby clothes and other textiles, choose enclosures and wrapping materials that are pH neutral. These can easily be obtained by perveyors of quality conservation supplies such as Gaylord Brothers, University Products, or Talas. Listing does not imply endorsement of any product or vendor.

Textiles are also very sensitive to environmental conditions. Food stains can attract hungry insects and high humidity can accelerate decay and attract mold. If you display textiles, but especially sure they are not exposed to light and pollutants (cooking vapors, dust, etc.). Cleaning should be undertaken very carefully and follow established conservation guidelines (read: consult a professional). See the AIC Textiles Specialty Group page for some good information.

Photographs and Home Movies
Photos and film are very sensitive to the environment around them. Dust, light, pollutants, and handling can cause irreparable damage. As with textiles, some photographic processes can be alkaline sensitive. While you will find debate on this, if you have a choice we recommend pH neutral enclosures. If all you can find are alkaline enclosures, they are better than no enclosures at all. Good quality film cans come in acceptable plastics which do not rust. We also recommend creating high quality facsimiles if you have important photographs you want to display, and you can digitize your home movies so you don't have to play the originals. Obviously do not throw away the originals once you reformat them.

Digital objects
We are creating digital materials at a fast clip these days. Photographs, documents, electronic scrapbook pages. These are all very fun and convenient for sharing and displaying, they are also very vulnerable. Digital documents are vulnerable to format and hardware obsolescence (video tape and CD's are soon to be obsolete), chemical instability, and unpredictable and often complete failure. For this reason we often recommend creating backups often and in the most current formats. For instance, if you have a lot of home movies on VHS videotape, it is time to transfer them to DVD or MPEG format.

Lots of Copies Keeps Stuff Safe. That is our mantra. Make digital copies, send them to family members, even print out documents now and then and put them in a safe place. Be sure to transfer your electronic documents each time you update platforms or software versions.

Resources

American Institute for Conservation "Caring For Your Treasures"

Preservation Week: 10 Tips For Your Collections (pt. 2)

2010-05-12T13:00:00.000-04:00

Tip 3: Handle With Care

The way you handle your collections can greatly affect their condition and longevity. Here are some tips for proper handling:

Do not eat or drink around collections.
Food and drink, even water, can cause permanent staining and can attract insects, mice and other undesirable critters which in turn may feast on your family bible.

Wash your hands.
Clean your hands and dry them thoroughly prior to using your collections or you may leave stains and food debris behind. This is especially true for photographs and textiles which are very sensitive to the oils and dirt on our hands.

Make sure you have a place to put it.
Before removing a book from the shelf or your mother's wedding dress from the linen closet, make sure you have a clean, spacious area to lay it down. You can't clear clutter when your hands are full.

Handle carefully.
Don't pull books from the shelf by their head caps, don't drag your mother's wedding dress along the floor, don't put fingerprints all over your photographs and don't use your Grandmother's fine bone china as frisbees. Avoid paperclips and sticky notes, too. For Pete's sake, use some common sense and handle your stuff with care and respect.

Tip 4: Display responsibly

We all want to show off our family photographs and children's art work. There are ways to do it properly, and ways to do it wrong. Here are some good tips for displaying your collections:

Keep away from light.
Light exposure causes fading and embrittlement of paper, photographs and textiles. If you hang things on your walls, keep them away from windows and lights. Before hanging, watch the sunlight patterns on the walls as the day progresses and note where direct sunlight falls. Then hang your pictures in places that don't receive light.

Environment matters.
See our previous post on controlling the environment. Don't hang the only photograph of Grandma in the bathroom or keep it in the attic. She will come back to haunt you if you do (at least that is what my Mom says, and she is always right).

Choose a good framer.
Any materials that come in contact with your collections should be made of the best quality materials and should not cause damage. When taking your photos and family papers to be framed, be sure to ask what the pH of the mat board is, what kind of glazing is used (glass or Plexiglas are good choices), and how the item will be attached to the backing (non-adhesive methods are best).

Tip 5: Consider Using Facsimiles

If you have only one of something to use or display, it might be a good idea to have a high quality reproduction made so you can work with that instead of the original. This way you can put the original inside a good enclosure and in a safe location. This is a great idea for things like birth records, family trees from the front of your bible, photographs, children's drawings and especially for newspaper articles since they are so quick to turn yellow and brittle.

Resources

NEDCC "Matting and Framing for Art and Artifacts on Paper"
Library of Congress "Guide to Preservation Matting and Framing"
National Archives "Should I Digitize My Photo Collection?"

Preservation Week: 10 Tips For Your Collections (pt. 1)

2010-05-11T13:00:00.000-04:00

Tip 1: Provide a Good Environment

If you can do just one thing to protect your collections you would be wise to choose controlling the environment. What does that mean exactly? In Preservation terms, it means 60-70 degrees Farenheit and 40-50% relative humidity with minimum fluctuations in either. It also means keeping light and pollutants out of collection areas as much as possible. Providing this environment reduces the rate of organic deterioration, keeps bugs and mold at bay, and limits exposure to potentially harmful light and dust.

We live in the real world and understand that not many people (let alone institutions) can maintain such strict conditions. So what can we do at home?

Keep your materials in a stable environment.
Large fluctuations in temperature and humidity (more than 5 degrees or 5% rH) are worse than being in a slightly warmer or wetter environment that is stable.

Store your materials where you live.
Do not store important items in the attic or basement, and definitely not out in the shed or garage unless these environments are controlled.

Keep materials off of the floor.
Store items at least six inches off of the floor to avoid water damage from water and insects.

Monitor for environmental damage.
Watch for fading and warping, or evidence of pests and mold.You can purchase inexpensive monitors at your local electronics store that tell you the temperature and relative humidity. If you discover a problem, contact a professional conservator for advice immediately.

Tip 2: Provide Proper Enclosures

Enclosures provide protection from light, dust and handling. We think they may provide a microclimate that can may mitigate small fluctuations in temperature and relative humidity. We have also seen boxes that have gotten wet wherein the contents have been dry, the box having soaked up the moisture before getting to the contents (do not count on this as your disaster plan, however).

An enclosure can be a box, envelope, folder or picture frame, anything that provides protection from the elements. What makes a "proper" enclosure?

Fit is important.
An enclosure should be just slightly larger than the contents. If it is too small, it may cause damage (think of shoes that are one size too small, ouch). If the enclosure is too large, the contents can move around and bash into the sides. This is particularly bad for brittle and fragile items.

What the enclosure is made of matters, too.
Enclosures are usually made of paper or plastic, choose based on whether you need rigidity and light protection (paper) or need to see through the enclosure to reduce handling (plastic).
Enclosures made of paper such as folders and boxes should have a pH between 7.0 and 8.5 and be lignin free.* Acidic and lignin-containing enclosures can cause paper to become brittle and discolored.

Plastic enclosures such as slide or page protectors should be made of stable, preservation-quality plastics. These are polyester (trade names Mylar and Melinex), polypropylene and polyethylene. If you can't determine what type of plastic it is, don't buy it. Avoid vinyl because it offgases and causes discoloration and brittleness.

*Warning: When choosing enclosures from vendors you must be an informed consumer. The term "Acid Free" is a marketing ploy and does not tell you if the chemistry of the materials will harm or protect your artifacts. Think about it...would you put your priceless artifacts into a bath of drain cleaner? After all, most drain cleaners are "acid free" because they are very strong bases. So strong they can dissolve whatever they come in contact with. If you are unsure of the actual pH, ask the manufacturer or choose something you know is safe. When in doubt, choose a pH neutral (pH of 7.0) container.

Resources

NEDCC "Storage Enclosures for books and Artifacts on Paper"
NEDCC "Temperature, Relative Humidity, Light and Air Quality"

Preservation Week, Pass It On

2010-05-09T13:01:00.000-04:00

Today starts the first ever Preservation Week brought to you by ALA's Association of College and Research Libraries among others. This idea stems from a 2005 national survey of repositories by Heritage Preservation in partnership with the Institute of Museum and Library Services.

Among the findings: 26% of the responding institutions have no environmental control for their collections; 80% of responding institutions had no emergency plan that included collections; and 77% of institutions do not allocate funds in their budgets specifically for preservation.

These numbers are eye opening, but we at Preservation Underground also know that there is a lot to do within our personal collections to ensure the longevity of our own collections. During this first ever Preservation Week we will bring you tips to help you do just that. These tips will focus on books, paper and photographic documents. Later in the week we will touch on textiles and digital materials.

The theme "Pass It On" is applicable both to our personal collections and to our personal stories. Do you have a preservation story to tell? We would love for you to share it with us, pass it on.

Resources

NEDCC "Resources for Private and Family Collections"
Library of Congress "Caring for Your Collections"
National Archives "How Do I Preserve My Family Papers?"
Library of Congress "Frequently Asked Preservation Questions"

Tin Foil Men Grow Bigger

2010-05-05T16:35:00.000-04:00

OK, so we here at Preservation Underground are obsessed with the Tin Foil Men. They showed up in the exhibits area, and later in the Chronicle which we also blogged about, and have been blogged about over at The Devil's Tale.

Today the artist has been placing really large Tin Foil Men around West Campus. What joy these are bringing to the weary campus denizens as we march towards finals week! We like the treasure-hunt aspect of today's installation. If you get a chance to go outside, don't forget to look up, there may be something in the trees! Here's some pictures, if you have any images of your own, we would love to see them!

Celebrating 10 Years of Preservation: 10 years, 10 People

2010-04-30T16:22:00.000-04:00

This year marks the Preservation Department's tenth year serving the Duke University Libraries. We are planning several events to mark the occasion which will include exhibits, an open house, and interviews with staff members.

We will start our staff interviews with our longest-serving team member Winston Atkins, Preservation Officer for the libraries. Winston came to Duke from NC State a decade ago and was tasked with starting the Preservation Department. You can also find this and other videos at our Duke University Libraries You Tube channel.

We would love to hear from you if you have favorite Preservation, Conservation or DPC story to share, or would just like to give us a shout out and let us know how we are doing. Contact me and I'll compile them for a blog post later.

May Day S.O.S.

2010-04-30T09:14:00.000-04:00

Heritage Preservation has for the past several years promoted May Day as the day to think about disaster preparedness in cultural institutions.

To honor May Day we offer resources for you to kick start your disaster plan and recovery efforts. Online disaster planning and recovery advice is everywhere but you need to be an informed consumer when looking at many of these sites. Here are a few that we find useful. Listing does not imply endorsement of any product or company.

Disaster Planning and Response

Council of State Archivists Pocket Response Plan
A free template for creating a folded plan with phone numbers and contact information. It folds down into a business card-sized document.

Northeast Document Conservation Center D-Plan
A free, online template that can be accessed 24/7 from anywhere. You can also print out the plan in case your power is out.

Heritage Preservation: Disaster Wheel and Field Guide to Emergency Response
The wheel is great to have on hand for first responders, especially if they may not be materials experts. The Field Guide is one of the best fill-in-the-blank plans you can have...easy to use, customizable and affordable.

Western Association for Art Conservation "Salvage Operations for Water Damaged Collections"
A classic how-to for several types of materials you may find in museums, libraries and archives. Originally issued in 1988 on water-proof paper, the update in 1997 includes more modern materials. You can always print it out on your own water-proof paper.

Other Resources

Lyrasis Disaster Resources
Includes information for families and personal papers.

Library of Congress Preservation Directorate Emergency Preparedness
Useful information, some of which is hard to find including recovery information should you be hit by a volcano eruption. Don't say it can't happen.

Conservation On Line Disaster Preparedness and Response
Loads of information geared towards the professional conservator and preservation administrator.

ProText React Pak and Rescube
Should disaster strike, you need supplies on hand. You can purchase a kit such as the React Pak, or create your own using this as a guide. Put your supplies together now before something happens, and be sure anyone can get to them in an emergency.

Confessions of a Conservation Librarian

2010-04-28T16:26:00.000-04:00

Yesterday I said to myself, "Self, you haven't backed up your computer files lately. Perhaps you should." To whit I replied, "Meh, maybe after I download this software so I can stream videos."

Of course my computer crashed this morning. I tried rebooting, rebooting again, and again. Nothing. All those files and images...perhaps they can be saved but my luck doesn't normally run that way.

*Sigh* How many times during the semester do I tell my preservation students about the fragility of electronic media and documents? How many times in my professional life do I tell people that they really need to back up their files regularly because you don't know when a problem will strike and you risk losing everything? I told you so...and I told myself so.

So, loyal readers, go to your computer right now and back up your files. Go. Now. I'll wait for you to come back....there, don't you feel better?

Tin Foil Men Artwork Exposed (Almost)

2010-04-20T15:41:00.000-04:00

We blogged before about the tin foil art that crops up on campus. Recently the artist surprised us with a few men climbing the exhibit cases. The whole library was abuzz and the story was picked up by the Devil's Tale. In today's Chronicle, Shining Li wrote a column about the student who creates this artwork.

"As it turns out, they’re made by a soft-spoken and thoughtfully philosophical student at Duke, who prefers anonymity. After picking up the skill at a young age, “bin Fuad” (a code name he specified upon our introduction) can now make each foil man in less than five minutes—and he makes, he said, sometimes a hundred at once to scatter across campus. At other times, he shapes just one based on a passing fancy and leaves it wherever it strikes him as a fitting location."

Whoever "bin Fuad" is, we want to say thanks for brightening our world just a little bit.

The Elves Have Left the Tugboat (or Thoughts on Binding Music)

2010-04-14T16:25:00.000-04:00

Conservation does a lot of pamphlet binding for the Music Library. You would think that music scores would be fairly easy to work with, but then you would be wrong.

Scores come in a variety of sizes from miniature to over two feet tall. They often come with CD's or multiple parts that need to go into a pocket. They can be folios printed on two sides that have been folded down the middle and stapled, or they may be printed as single-sided sheets that need to be put together in some way so the sheets don't get separated. Scores can be adhesive bound, stapled through the fold, spiral bound or comb bound. Sometimes they are paginated, often they are not. Then there are the random arrangements wherein the musician decides on what order to play the piece.

There is nothing straight forward about getting music scores ready for the shelf. Reading music helps, and paying attention to the frontice material is a must.

Last year 30% of the pamphlets we bound came from our Music Library. Every now and then we get a title that we all fall in love with. If you have ever played Dead Elf Tugboat, we would love to hear from you!

The Internet Archive Arrives at Duke

2010-04-12T12:45:00.000-04:00

It happened this week. The library has been contributing content to the Internet Archive through the Scribe Project at UNC as we mentioned in a previous post. On Tuesday we got our very own Scribe. We were giddy with excitement, until it wouldn't fit in the door.

How many librarians does it take to get a 36" piece of equipment through a 35" door? Our head of Shipping and Receiving to the rescue! Thanks to Charles we got the door off its hinges and the Scribe into the Digital Production Center. Hoorah!

Stacy, Emily, Robert and Abigail from the Internet Archive went to work getting the system up and running. Soon it will be humming along, creating digital content at the estimated rate of up to 3,000 items per year. We will be focusing on materials from the Rare Book, Manuscript and Special Collection Library. With luck (and technical skill) the first books should be under the camera by the end of the day.

Update: Read more on the Scribe at the Devil's Tale, the blog of the Rare Book, Manuscript and Special Collection Library.

Stop the Presses! EBF5 receives rave reviews

2010-04-02T10:15:00.000-04:00

I always wanted to say that, even back when I worked for the local newspaper as a photojournalist. Now I just yell it randomly, like today when I bring you the links to the press we received for our EBF5 (2010 edition).

The Office of Communication Services produced a short video clip featuring interviews with library staff members who created edible books, including your humble blogger.

We were highlighted in Duke Today.

The Independent Weekly also highlighted us on Blink. Thanks Indy Week, we love you!

The Chronicle, our student newspaper, ran a photo of the event but didn't put it on their website. Too bad! our edible books are so visual. If you would like to see it, we do have it pinned to our bulletin board. How very paper-y of us.

We were picked up in the blogosphere, too. BadgerBlog announced the event for us, thanks Badger! We were Tweeted by the Gothic Bookshop and many individuals in the library and outside of the library. Thanks for spreading the word, and I invite you to join us next year in person!

Phyllis Hoffman Celebrate Spring Magazine interviewed us for their spring 2010 edition. Again, you can't link to any content, but trust me, it's in there. Our portion is small, just a couple paragraphs, and they present their own ideas for real edible food based on book titles.

*Image: "In Defense of Food" by Amy Turner.

Edible Book Festival Coming Soon

2010-03-19T16:16:00.000-04:00

We are less than two weeks away from the fifth annual Edible Book Festival. I hope everyone has their ideas ready and their chefs hats on. If you need inspiration, check out our past event photos or go to the International Edible Book Festival website.

EBF V will take place on April 1, 2010, from 2-3:30 p.m. in the Gothic Reading Room. Everyone is welcome to participate. There are two rules:

The book must be made out of food products.

All edible books must be "bookish" through the integration of text, literary inspiration or, quite simply, the form.

Bring your submissions to the Gothic Reading Room by 1:30 so we can get you checked in. Doors open at 2pm, there will be a silent auction to benefit the Library Memorial Fund, and voting for your favorite submissions in several categories.

See you there!

Image: Leaves of Grass by Judy Bailey

Happy St. Patrick's Day!

2010-03-17T09:21:00.000-04:00

Have you missed me? I've been out sick this past week and haven't been able to post. Maybe I need more Beef Wine in my diet. While I catch up on what's been happening around here, I thought I would give you a little luck charm for St. Patrick's Day in case you aren't wearing any green. We found this four leaf clover in Lloyd's War Losses: WWII. Fun, and a bit ironic. You can see more of what we find in books on our Flickr page.

What Good Is A Box?

2010-03-05T19:50:00.000-05:00

A brittle book from the general collections came in today whose binding is holding on only by its spine lining. The paper and sewing are brittle and several pages are loose. It failed even a single fold of a (very very tiny) double-fold test, so it is too brittle to repair. No problem, we'll make a box and give the librarian the option of having a digital or paper surrogate made.

What caught my eye, however, was the note she wrote saying "Please repair spine, don't put in a box since that won't help." Until we decide to make a surrogate, boxing actually does help:

It keeps a fragile book with loose pieces contained in one place
It provides protection from wear and tear
It reduces light exposure
It alerts a reader that this is a fragile book
It keeps a brittle book in the stacks and available for the next use (this book can still be used, as long as the patron is very careful...we trust that they will be)

We try to repair everything that comes to us but sometimes we just can't and we need to do something else. Creating a protective enclosure is one of those things we can do to keep a brittle book in the collections.

Preservation Goes Social

2010-02-25T16:29:00.000-05:00

These little things called blogs are really catching on in preservation-land. Preservation Underground was one of the first library preservation department blogs out there. Now we are finding ourselves in some very good company. To celebrate the spread of library preservation through this thing we call the internet, I want to point you to some other blogs you may find interesting.

Preservation and Conservation Administration News (check out their blog roll)

Parks Library Preservaiton (Iowa State University)

Preservation @ ZSR (Wake Forest)

Preservation Beat (University of Iowa)

Preservation (UCLA)

IUL Preservation Lab (Indiana University)

Feel free to add more to this list, we'd love to give everyone their 15 minutes. There are a few departments using Flickr and FaceBook, too, although we are still one of the few. Thanks for reading!

Image from Duke University Libraries digital collection Ad Access.

'From Caricature to Comic Strip'

2010-02-24T15:48:00.000-05:00

On Monday we helped install the new exhibit in the Perkins Gallery. "Abusing Power" is curated by Neil McWilliam, Walter H. Annenberg Professor in the Department of Art, Art History & Visual Studies, and several of his students in his course "From Caricature to Comic Strip." It coincides with another exhibit now at the Nasher Museum called "Lines of Attack: Conflicts in Caricature," on display until May 16, 2010.

We love working with Meg Brown, Exhibits Curator for Perkins Library. Conservation creates many of the book supports you see in the exhibit space. We also help install the exhibits, being sure the items are well supported and in good condition for viewing. It's great to work collaboratively in this way, and so much fun to see the new exhibit take shape. I especially enjoy seeing all of the students, faculty and staff stop to see what is happening in the space and what's coming next. Frankly, I just love getting out of the basement and into the thick of things for a change.

I invite you to come by and see the wonderful display of 19th Century materials and learn a little about the evolution of caricatures as an art form. Be sure to check out Devil's Tale for more on this exhibit. The online images from the exhibit were made in the Digital Production Center.

Exhibit Case Art

2010-02-22T08:50:00.000-05:00

Some enterprising person left us a little something on the exhibit case over the weekend. Is this perhaps an ode to the great sculptor Alberto Giacometti and the recent record breaking sale of his "Walking Man"? Who knows, what I do know is it made me smile on this grey Monday morning.

I was able to take a couple of images before someone cleaned them up. Perhaps this artist is on the way to selling their artwork for $104.3 million per piece just like Giacometti. One can only dream.

Later today we will be helping to install the next exhibit called "Abusing Power: Satirical Journals from the Special Collections Library" which coincides with the Nasher Museum exhibit "Lines of Attack: Conflicts in Caricature."

The Scribe Project

2010-02-17T11:20:00.000-05:00

Starting in summer 2008, Duke Libraries Digital Collections Program has partnered with the Carolina Digital Library and Archives at UNC-Chapel Hill to pilot test their Internet Archive Scribe scanning station. Since then, we've digitized nearly 300 titles on the UNC-Chapel Hill Scribe, including Duke's yearbook The Chanticleer from 1912-1995, Utopian literature, Victorian women's literature, advertising publications, and other materials. All are freely available on the Internet Archive page for Duke University Libraries.

Conservation is helping with this project by inspecting items before they are sent out for imaging. We preview those books that seem particularly fragile to determine if they can be scanned safely. If the paper is too brittle or if the binding is too damaged we may not let it go. Saying "no" is fairly rare, however, as part of our mission is to make the collections accessible.

Once the books come back from the Scribe, we construct custom four-flap boxes (aka "tuxedo" boxes) for the items we flagged earlier. It just so happens that today is Boxing Day, so the books from this last shipment are in the lab getting fitted for their tuxedos.

Jill Katte, Coordinator, Digital Collections Program, contributed to this post.

What's in the Digital Production Center?

2010-02-12T08:47:00.001-05:00

Yesterday we started digitizing our collection of Ethiopic scrolls. Last year these were sent to Conservation for rehousing. They had been rolled up tight and were difficult if not impossible to use. Conservation created large cores out of buffered corrugated board wrapped in buffered paper (photo left). The larger cores will help relax the tightly wound scrolls which should make them easier to use.

Now they are in the Digital Production Center (DPC) to be imaged. DPC is working closely with Conservation as these are pretty tricky to handle and to photograph. The scrolls are made of either vellum or leather which stretches and gets distorted when stored under less than ideal conditions (that would be prior to them coming to RBMSCL of course). That is a nice way of saying these things are not at all flat nor easy to photograph.

First, we had to create a mechanism to hold the scrolls in place under the camera while at the same time allowing us to unwind them from start to finish (photo left). We are using two corrugated cores, Ethafoam strips and magnets to hold everything in place. Since the scrolls are too long and distorted to image unrolled in one shot, we have to photograph a few inches at a time.

The process goes like this: the conservator unrolls about eight inches of scroll, the camera operator takes an image and makes sure the image is in focus or as close to it as a very wavy piece of vellum can be. If the image is a little blurry, he adjusts the camera and shoots another photograph. If that image passes quality control, the conservator unrolls another section and the process continues until the scroll is imaged from top to bottom. We can take between 8 and 15 images per scroll depending on the length and condition of the vellum.

Our first day went well and we learned a lot. It can be a slow, painstaking process because of the condition of the materials, luckily we know a little something about working efficiently under these conditions since we do it every day. We love challenging projects like this one because we get to work collaboratively, handle amazing materials and really put our skills to the test.

There are a few more images on our Flickr page as well as our FaceBook page if you are interested in seeing more of the scrolls.

What's In Conservation? A Map the Size of London (almost)

2010-02-08T09:30:00.000-05:00

What's 6-3/4 feet high by 13 feet long? This London map printed in 1747 by John Rocque of course! Originally issued in 24 panels, this map is a very detailed map of the city complete with pubs, churches and other points of interest. It came to our attention through a cataloger in RBMSCL who needs it opened and flattened so he can describe it.

This arrived in six rolls, each roll having four, 40 by 70 centimeter panels attached to a linen backing (pictured above). The first step was to meet with the curator to discuss treatment options. Everyone decided that separating each panel would make it easier to catalog and store, and ultimately much more usable as an object. As these were originally printed in panels we all felt that separating them was acceptable.

After getting the go-ahead we carefully cut the panels at the "seams" leaving each panel adhered to its linen support. Next we dry-cleaned the front and back of each panel to remove surface dirt. Each roll will go into a humidification chamber (pictured left) to relax the paper and fabric so it can be unrolled and flattened between felts and a heavy weight. Once flat, we will repair the damaged areas and create a housing for them as a group. Then back they go to cataloging and ultimately the shelf so that you, too, can request to look at them.

The Superbowl of Books: EBF V

2010-02-04T13:46:00.000-05:00

This weekend many of us will gather together with friends and family members to celebrate the great eating tradition that is Superbowl XLIV. If you find yourself in need of something to think about between watching the commercials, I recommend contemplating your entry to that other great eating tradition, the Edible Book Festival.

EBF V will take place on April 1, 2010, from 2-3:30 p.m. in the Gothic Reading Room. Everyone is welcome to participate. There are two rules:

The book must be made out of food products.

All edible books must be "bookish" through the integration of text, literary inspiration or, quite simply, the form.

Other than that the sky is the limit and the definition of "edible" is up to you. There is plenty of inspiration at the International Edible Book Festival website and our very own EBF I-IV images. We especially encourage students of all ages and grade levels to make something for the festival.

Bring your entries to the Gothic Reading Room by 1:45pm on the day of the festival so you have time to fill out the entry form. If you have questions, feel free to contact us. See you on April 1st!

"Roots" by Jamie Bradway [text and covers made with root vegetables, tied with licorice]

What's In Your Disaster Kit?

2010-02-01T10:14:00.001-05:00

A confluence of events including the upcoming May Day events, Preservation Week, this weekend's weather and the subsequent adventure getting to work today prompted me to check the supplies in my personal disaster kit.

Good thing I did, the batteries for my flashlight are nearly dead, my old goggles have developed some weird oily/sticky film (those are not going near my eyes), and my respirator's strap has broken. Those will all get replaced. I got a small first aid kit for Christmas, that would be a good addition. I also need to put a pocket disaster plan in there (Duke library staff can get one from the Preservation Department). And where did the pair of warm socks wander off to?

As we make our way towards hurricane season I'd like to remind everyone to check the supplies in both your personal kit and in your library's disaster supply closet. Restock or replace what is missing or damaged now. Don't wait until there's a problem to find out your batteries are dead or your warm socks are missing.

New Preservation Exhibit

2010-01-26T15:39:00.000-05:00

Come visit the new Preservation exhibit, Mixed Blood: Conservation Work and Decision-Making in Support of the Study of Racial History. Curated by Mary Yordy, this exhibit highlights materials held by the Duke University Libraries pertaining to the study of mixed racial heritage. Crossing multiple disciplines and reflecting cultural influences that are international in scope, items from these collections are used heavily and frequently by students, faculty, and scholars. Within this exhibit, the materials show the necessity of conservation work and preservation care to ensure the long term use and availability for future scholars. Located in Perkins LL1, outside Room 023.

Duke Magazine Highlights Conservation

2010-01-19T11:51:00.000-05:00

Aaron Kirschenfeld of Duke Magazine wrote a nice piece on the Verne and Tanya Roberts Conservation Lab that appears in the January/February Duke Magazine. An online version is also available.

Apparently, a few years ago Aaron heard through the grapevine that there were people in Trent Hall doing interesting things to books. That, of course, was us when we were off site waiting for our beautiful new lab facilities to be constructed. Thanks to Duke Magazine and to Aaron for allowing us to share what we do with the Duke alumni community.

P.S. The now-famous banana book makes an appearance in the print version.

Of Birds and Bindings

2010-01-08T14:10:00.000-05:00

As a conservator I tend to break books down into their parts: paper, thread, adhesive, ink, binding style. Each of these components requires careful consideration before proceeding with a treatment. It happens every day, we look at a Blaeu atlas, or a Whitman manuscript and we get to work repairing them. Sure, these are marvelous items, but the bottom line is that we need to put them back together so our patrons can use them. Then you encounter something that reminds you just how special your job really is.

John James Audubon's Birds of America came up on our condition survey list this week. These double-elephant folios are truly magnificent. Each volume is over 100 centimeters (39 inches) in height and very heavy, heavy enough that it takes two people to move them. I followed my survey form, recorded the binding information then the text block information, wrote down the damage I saw and determined what priority we should give them.

Then I did something I don't normally do, I took a few minutes to admire these books for what they are. The masterful drawings, the tiny details that inform us of how these creatures live, the beautiful colors of these birds. I thought about the skill it took to draw these animals, to print the plates, and to bind these big volumes.

I feel lucky to have the opportunity to handle these books, to be a small part of their history, and to work for an institution that trusts me to do right by the collections. The funnest part was working with the RBMSCL staff to choose the new openings. If you are in the vicinity of the Mary Duke Biddle Room, stop by and see our feathered friends.

Happy Boxing Day

2009-12-26T05:19:00.000-05:00

Traditionally, Boxing Day is celebrated on December 26th. Often cited as having British origins, it is the day the wealthy give to those less fortunate. December 26th is also St. Stephen's Day on the Christian calendar, and Wren's Day in Ireland. If you are looking for some nice music to go with these two celebrations, look no further than the Elvis Costello song "St. Stephen's Day Murders" from the Chieftans album The Bells of Dublin. Hopefully, things are going a little better in your household today.

In the Conservation Lab we celebrate boxing day twice a month. We started this tradition in 2006 as a way to focus on making custom enclosures for the Rare Books, Manuscripts and Special Collections Library. On the first and third Wednesday of the month everyone in the lab works on making boxes. We started with the early manuscript collection and have since moved on to other areas of the collection in need of enclosures. Last fiscal year we made just over one thousand boxes for boxing day with a total of over 2,500 since we started boxing day. For a few examples of items we have worked on, head over to our Flickr page.

As the year winds down and we look forward to 2010, we wish you all a joyous Kwanzaa, and a very happy and peaceful new year. Stay safe, keep healthy, we'll see you all back on campus soon.

Christmas Comes Early to the Digital Production Center

2009-12-22T16:30:00.000-05:00

Remember when you were a kid counting the days to Christmas and the closer Christmas got the longer the days seemed to be? When Christmas finally showed up I was just like most other kids on Christmas morning...up at 5 a.m. waiting for my parents to wake up so I could open the presents Santa had left. I didn’t realize at the time that Santa was exhausted and had just gone to bed a few hours before I woke up. I must learn to be patient my mother would say.

Well, that patience has paid off and Christmas arrived a little early this year in the Digital Production Center. In November, after a month of testing, the Library purchased a Phase One camera system. This camera is built for speed and achieves a similar quality to the camera it replaced. Then, in early December we purchased a Zeutschel 14000 A2 camera system which is also built for speed, replacing the slower flatbed scanners. The space age look of this camera system reminds me of a Transformer from my childhood days. And to top it all off we have recently purchased a SAMMA Solo video digitization unit. This unit allows us to digitized analog video, which is something we were not able to do in the past.

It’s like Christmas morning in the Digital Production Center putting everything together and trying to figure out how everything works. While we are experiencing some growing pains we are excited with the challenge of mastering the new equipment. We have been focusing on developing new workflows to accommodate a much faster production rate and adjusting to new software that automates some of the process.

With two new full time staff members we will be able to use the new equipment to it’s fullest potential. With all that is new in the Digital Production Center we will be much more efficient and able to focus on the Libraries Strategic Plan to provide more digital content.

Thanks Santa!

Written by Mike Adamo, Digital Production Center

Cross-Training: Not Just for Exercise

2009-12-17T14:55:00.000-05:00

One of the benefits of working for Duke University Libraries is that it provides staff with flexible work options. This comes in handy if you are interested in what goes on in another department or, like me, working full time while attending library school.

My department supports collaborating with other groups and fostering partnerships. This past year I have been able to take advantage of cross-training opportunities by working one day a week in the Sallie Bingham Center for Women’s History and Culture . Some of the highlights of my work at the Center included answering reference questions, processing collections and instructing undergraduates about using the wealth of primary source material from the Rare Book, Manuscript and Special Collections Library and Bingham Center collections.

Cross-training in this women’s archive taught me new skills and allowed me to share knowledge from my Conservation background while interacting and building relationships with those in the library with whom I had not worked with previously. And it was really fun. My adventures in cross-training led me to work with students taking courses like Writing 20, attend events at the Women’s Center, and even do a zine workshop for girls attending Girls Rock Camp NC in Durham and Chapel Hill. Throughout my encounters, I was able to rely on my Conservation experience such as when handling delicate, fragile manuscripts and setting up special collection items for class instruction.

While at times it felt like exercise juggling full time work in Conservation, interning at the Bingham Center and attending graduate school, this fantastic experience broadened my understanding and knowledge of what goes on not just in the library, but across campus and in our community.

Last Minute Preservation Gifts

2009-12-15T09:11:00.000-05:00

Taking a cue from the Goodson Blogson we present our first preservation holiday gift guide. If you don't know what to give that conservator or preservation librarian in your life, never fear, Preservation Underground is here.

Books

You can never have too many, right? With so many to choose from where do you start?

Preservation: Issues and Planning by Paul Banks and Roberta Pilette. A well written collection of essays that provides an overview of what library and archives preservation programs entail.

Science for Conservators volumes one through three. Organic chemistry for non-scientists. A must for any conservator.

ABC of Bookbinding by Jane Greenfield. A clearly written thesaurus of bookbinding terms and book structure history.

Emergency Supplies

Too depressing you say? Preservation people eat, sleep and live this stuff.

React Pak will have you recovering from that pipe leak fast. Of course, you can put your own together and customize it any way you want.

Emergency Response Salvage Wheel from Heritage Preservation. It even has a magnet on the back to hang it on your fridge.

Hard core gift givers will purchase the Heritage Preservation combo pack which includes the Field Guide to Emergency Response and an Emergency Response wheel. Heck, they'll even thrown in Working With Emergency Responders: Tips for Cultural Institutions for free when you buy both.

For the Bookbinders in Your Life

Face it, people who actually MAKE things are hard to buy for. Here's a few ideas to get you started.

Diary Blocks for 2010. Sure, you could buy a wall calendar at a big box store, but then you wouldn't be able to put a beautiful binding on it.

Blank Book Kits are great for those of you writing that great American novel by hand.

Decorative Blue Paper for your favorite Duke or UNC Chapel Hill Fan. You prefer Wolfpack red? no worries, there's paper for that, too.

Bone Folders make great stocking stuffers or hostess gifts. Trust me, they do, especially when they are this lovely.

Life Long Learning

Who can ever know enough? give them the gift that keeps on giving.

Book binding classes can be found for every skill level.

Calligraphy classes can help with that handwriting, you have to fill all those blank pages somehow.

Interested in audio visual preservation? digital preservation? there are classes for that, too.

After Dinner Mint

Finally, when all seems lost and you need just one more perfect gift, how about a unique hand made book bound into a mint tin? You know you want one.

Happy holidays to all. May your winter break be free of frozen pipes and lumps of coal. What would you like to find in your stocking this year?

Listing does not imply endorsement by Duke University or Duke University Libraries.

Beef Wine For Your Health

2009-12-11T16:19:00.000-05:00

Duke was giving out H1N1 flu shots today and quite by coincidence I found this ad in a bound set of Women's Penny Papers (1889-1890). This book is going into the British Women Writers exhibit that is being installed on Monday afternoon. Since the paper and binding are fairly fragile, I'm making a custom-fit book cradle so it can be exhibited safely.

It's also serves as a good reminder to take care of yourself as the semester winds down and the holidays begin. Get plenty of rest, eat right and stay healthy over the break. Otherwise you will be having beef wine for your holiday meal.

Preservation Lunch 'n' Learn

2009-12-02T16:44:00.001-05:00

Join us as we watch "Don Etherington: A Sixty-year Odyssey in Bookbinding and Conservation." Mr. Etherington has worked tirelessly as a conservator, educator, writer and leading voice in conservation theory and practice. He has been a teacher and mentor to many conservators working in the field today and has led an enormously interesting life from apprentice bookbinder to proprietor of Etherington Conservation Services (now part of the HF Group).

This video is part of the Syracuse University Library Brodsky Series for the Advancement of Library Conservation. Follow this link for more on the series and past speakers.

December 10th
Perkins Library, Room 217
Noon-1:15 pm
Bring your lunch.
All are welcome.

Welcome to the Team

2009-11-30T11:01:00.000-05:00

We have two new members of the Digital Production Center starting work today. Oscar Arias has been with Duke Libraries for a long time. Lately he has been working for the Center for Instructional Technology as an Instructional Technology Lab Coordinator. In that capacity he helped students and faculty with lab resources, conducted workshops, and provided project assistance to language instructors.

Alex Marsh is new to Duke University Libraries. He brings a lot of experience in high-end digital imaging, photographic archiving, web content production and A/V digitization.

Both Oscar and Alex are Digitization Specialists in the DPC. Their primary responsibility will be producing digital surrogates of books, manuscripts and a/v materials from our collections. With Mike Adamo and Rita Johnston, we now have four staff (and many students assistants) in the DPC working diligently to safely reformat our rare and unique collections.

Collections + Conservation = Access

2009-11-25T14:59:00.000-05:00

Often conservators are portrayed as the people who say “no” (not to be confused with the Knights Who Say “Ni”). Those of us in the Roberts Conservation Lab take a different approach. We are here to ensure the collections are in good physical condition so that they can be used by current and future patrons. We work closely with library staff to select damaged materials that need our help, and treat them quickly so they spend as little time as possible away from the stacks.

Some of the more interesting items that have come to us lately have been part of digital imaging projects. The work we are doing in support of these projects helps bring hidden collections into the open, and allows fragile items to be digitized so they can be accessed electronically. This not only saves the originals from additional wear and tear but allows better access to the materials. The Broadsides Project and the Whitman Collection are two such projects. We work with our colleagues in the Digital Production Center to make sure these items can go through the digitization process and return to the shelf in as good or better condition than when the project started.

On the rare occasion we feel an item cannot be safely used, we work closely with collection managers to find an alternative way to get the information to the patron. We want you to be successful in your research and enjoy your experience with our collections. We are here to say “yes.”

Preservation Is Interdisciplinary

2009-11-25T14:17:00.000-05:00

Academic research has become more and more interdisciplinary. Whether you are studying the Brain and Society, or you are Engineering World Health, it is not enough to stay in your ‘silo’ for four years and hope for the best. That is true for the Preservation Department as well.

We work across the Duke University Library system to preserve materials from all subject areas so they can be accessed by patrons on campus and around the world. We have worked on model airplanes and pink dragons from the Hartmen Center, football programs from the University Archives, Louisa Whitman letters to her son Walt Whitman from the Rare Book, Manuscript and Special Collection Library, and of course thousands of items from the circulating collections.

The Preservation Department is breaking new ground in the types of services it can provide for the Library. The newly named Verne and Tanya Roberts Conservation Lab has equipment that enables us to do conservation treatments on paper based materials such as books and manuscripts. With the equipment in the Digital Production Center we can now help provide easier access to non-print media such as photographs and moving images.* Our strong tradition of caring for paper-based materials has expanded to include providing access to collections through the digitization process. We take an interdisciplinary approach to our work so that you, our patrons, can do the same.

*See Duke Digital Collections for more online collections.